Theatre HIRE FORM2025-26 We can’t wait to host your event!Complete our online Hire Form below and a member of the Hire Team will get back to you soon. Company Name (if applicable) Name of Show or Event * Age Restrictions (youngest age that your show is suitable for) Name of Person responsible for this booking * First Name Last Name Your Position within the Production Company / Organisation * Email Address * Phone Number * Country (###) ### #### Billing Address * Address 1 Address 2 City State/Province Zip/Postal Code Country Is the Company a Registered Charity? * Yes No Is the Company VAT Registered? * Yes No Does the Company have appropriate insurance cover? * Yes No Venue Hire Charges (inclusive of 3.5 Hours Performance Time) Monday to Thursday: £1,610.59 (excluding VAT) Friday to Sunday: £1,858.36 (excluding VAT) Pre-Performance Get In / Tech Rehearsal Charges £155 per hour (excluding VAT) Additional Charges (after 3.5 Hours Performance Time) Monday to Thursday: £327.29 per hour (excluding VAT) Friday to Saturday: £384.09 per hour (excluding VAT) Hire Period Monday Tuesday Wednesday Thursday Friday Saturday Sunday Hire Period is longer than one week Technical & Front of House Requirements You will provide your own ushers (includes responsibility of checking tickets, direct patrons to seats, monitor patrons from usher seats). Ushers are also responsible of picking up litter from the auditorium at the end of every performance. There is a £100 (excluding VAT) cleaning charge if litter is not picked up. You will provide your own sound / lighting technicians (we will only allow qualified technicians aged over 18 to operate our equipment). A venue technician will also need to be hired for the duration of your hire and a £500 deposit paid. Deposits will be refunded if no damage occurs during your hire. If any damage does occur, you will be responsible for the full cost of the repair or replacement. Venue Ushers - £50 + VAT per usher (based on a 3.5 hour hire) Venue Sound Operator - £22 + VAT / per hour Venue Lighting Operator - £22 + VAT / per hour Venue Stage Crew - £22 + VAT / per hour, per crew Lighting Designer - £360 + VAT Sound Designer - £360 + VAT Hazer - £70 + VAT / per show Conference AV Package - £150 + VAT / per day (Please ensure all files are on a USB stick and given to the technicians at least 1 hour before the start of the technical rehearsal) Flat Floor Stage Extension - £500 + VAT Headset / Radio Lapel Microphones - £50 + VAT / per show Handheld Microphones - £50 + VAT / per show Piano - £230 + VAT / per day (includes tuning) Steel Decks - £20 + VAT / each, per show Monitors - £20 + VAT / each, per show Moving Lights (Martin Mac 250 Wash) - £66 + VAT / per show Moving Lights (Martin Mac 250 Entour Profile) - £66 + VAT / per show Float / Rifile - £20 + VAT / each, per show Star Cloth - £100 + VAT / per show Mirror Ball - £15 + VAT / per show UV Fixtures - £20 + VAT / per show After Party Bar Hire - (price available on request) Marketing and Promotion Our standard package is £250 + VAT and includes: Listing on Millfield Website Inclusion in Season Listings One Targeted email to mailing list Inclusion in the newsletter 3 Social Media Posts Facebook event created Event Synopsis / Press Release * Around 150 words Additional Marketing Options For more information about these additional services, please contact marketing@millfieldtheatre.co.uk Promotion on Millfield Bar TV Screen - £75 + VAT / per month Local Flyer Drop - £490 + VAT Electronic Billboard at Local Tube Stations - £299 + VAT / per month, per location Instagram & Facebook Paid Boost - Various Options Ticket Pricing (provide all that apply) Note: all ticket prices will be subject to £1.50 booking fee. Adult Tickets £ Children Tickets £ Access Tickets £ Carer Tickets £ Senior Citizen Tickets £ Auditorium Layout Note: We have four seats for ushers and four ‘House Seats’, which cannot be sold and are at the Duty Managers disposal in case of emergency. Maximum Capacity (338 Seats) Flat Floor Stage Extension (295 Seats) Sound Desk at back of Auditorium (323 Seats) Ticket Sales * Note: if selling tickets independently you will be expected to provide your own front of house staff. We will provide you with a Desk and Chairs to use as a Box Office in order to manage the audience members on the day. You cannot sell any tickets via any third party websites such as Ticketmaster, Eventbrite etc. without our consent. Tickets sold through Millfield Box Office - Please note the final reconciliation will include deductions from net box office split calculations for payment processing charges (3% of Box Office) and PRS (4.2% of Box Office). Tickets sold independently - (The full hire fee will need to be paid before you collect your tickets). Please note the final invoice will include deductions from net box office split calculations for PRS (4.2% of Box Office). Thank You for submitting the Hire FormOur team will be in touch soon.
